Posts Tagged ‘charity’

The Exploratory Meeting

Thursday, January 28th, 2010

The Only Difference is Zeros: 10 Steps to Improved Nonprofit Development and Fundraising

Step #6: The Exploratory Meeting

Now that you have the initial meeting confirmed and set with your potential donor, I am a firm believer that you do not use your first meeting, if at all possible, to make the donation solicitation. The first meeting should accomplish two things:

1. Take the opportunity to provide a general overview of your organization. This may end up being a review of information that you included in your initial phone conversation or introductory email or letter. It is a time to briefly share with your potential donor your organization’s mission and vision, a highlight or two regarding your organization’s work, and a sampling of future projects/initiatives as well as the names of key national/local supporters.

2. (most importantly) the purpose of your visit is to learn as much as possible about your donor, their charitable interests, past experiences (positive and negative), and their overall theory of change. While you will have prepared yourself in advance of the meeting to know as much as you can about your potential donor, this is a time to let them talk, to let them express their philanthropic vision, and to find out what burns inside of them when it comes to charitable endeavors.

To learn as much as you can and to keep the conversation flowing and lively, ask lots of questions! Those questions may include:

  • Tell me about your (yourself/your family/your company)?
  • Is philanthropy important to you and your family? Important to your company? What is your personal theory of change?
  • How are requests for charitable donations handled and processed? If there is a formal grant-making process, how often does the governing entity meet and how often are grants reviewed and distributed?
  • What is the average size or range of charitable donation amounts?
  • What charitable organization do you contribute to currently? What drove the decision to give to those particular organizations?
  • Are you pleased/dissatisfied with the effectiveness and efficiency of the organizations you or your company has contributed to in the past?
  • Does your family or company have a designated “charity/cause of choice”?
  • Do the organizations you have contributed to in the past provide you a quantifiable and measurable report on the impact of your gifts?
  • What has been the most fulfilling charitable experience you have been involved with?
  • Do you sit on any boards of the organizations you contribute to? Has this been a worthwhile experience?
  • Do you or members of your family, or your company, enjoy participating in on-the-ground humanitarian missions? What organizations have provided you that opportunity?
  • What are the most difficult issues you face when it comes to charitable giving?
  • Are you in a position where you are entertaining proposals for additional giving opportunities?
  • How do you personally measure the success of your philanthropic activities? What are those accomplishments that earn an “A” grade?

The idea, obviously, is to gain as much information and insights as you can into the giving philosophy and inclinations, as well as the giving process, of the potential donor you are meeting with. Learn what their hot buttons are, and why. Equally important is to learn what to avoid. Listen intently to not only what the potential donors says, but what they don’t say. Get a sense of what burns inside your potential donor and what generates excitement as they speak to their past giving experiences.

All of this information will help you better formulate and tailor the specific contribution proposal you will ultimately present to your potential donor. Perhaps most importantly, out of this initial meeting with your potential donor, you will gain a sense from your potential donor the answer to these two most important questions:

  • Do they have the ability to pay?
  • Do they have the desire to play?

Now armed with invaluable information you have learned first-hand from your potential donor, you are now ready to begin the very exciting and energizing process of building a tailor-made contribution proposal. And the fun continues!

Next Installment: Step #7: Go to the Whiteboard!
This is the 6th part of a 10-part series The Only Difference is Zeros: 10 Steps to Improved Nonprofit Development and Fundraising.
-Don Stirling

Back to Basics

Tuesday, January 5th, 2010

One could almost hear the collective “sigh” as 2009 came to a close. It was a difficult year to be sure, marked with equal doses of tangible challenges and the fear of the unknown just beyond our view. Our daily struggles were made that much more difficult by the uncertainty of what else may lie ahead.

This nation has been through at least a dozen recessions, a couple of staggering market crashes and a Great Depression. We have seen times like these before, but that is cold comfort to younger generations who may not yet realize that we have always emerged stronger from our trials. However, there is a significant difference in this current crisis that concerns me: it is the simple fact that we did so much to bring this on ourselves. For that reason, I feel there are lessons to be learned and for the future welfare of the children of this nation and the world, I pray we learn them sooner rather than later.

I do see glimpses of a “back to basics” philosophy that is rising from the excesses that helped bring us to this point: in my life, my neighborhood and the broader community.  I hear Dennis Haysbert in comforting tones, extolling the virtues of “a home cooked meal, time with loved ones; appreciating the things we do have.” In a recent Allstate spot, he goes on the say, “It’s back to basics, and the basics are good.” Incidentally, this is not a plug for Allstate, but I proudly quote Dennis because I know what a great man he is and that those lines are something he actually believes. Further  we have worked closely with the Allstate Foundation and I can tell you that Jan Epstein at the Foundation is one of the great souls on earth. But I digress!     

As one who seeks to address need on a daily basis, I consider lessons we have been forced to learn in 2009 to be worth learning and long overdue. But my fears are twofold: first, lessons are all-too-easy to forget: when gas hit $4.00 a gallon, we were all suddenly conservationists and the predictions were bleak for SUVs and other giant forms of transportation. The talk was all about hybrids and smaller cars and transportation rather than vehicles that show our status. However, within weeks of price moderation, it proved to be a short-lived lesson.

Second, there may be some, perhaps many, who do not see any lessons to be learned. There are folks who see much of what has happened as someone else’s fault and therefore nothing they can do will make things any better. But try as we might to shift the blame, we cannot escape the fact that greed, impatience and selfishness has much to do with our dilemma - and it was not all corporate. Sure we were spoon-fed bad mortgages, but we as consumers used them to buy houses we could not afford, temporarily suspending all common sense. Available credit was, well, too available, but we still had the power as to how much we would use. And these complex financial instruments that defy explanation and have nearly wrecked the markets didn’t seem so bad when our individual portfolios were growing by leaps and bounds.

As economic indicators point to clear signs of recovery (albeit a slow one), I wonder if the pain has been meaningful enough to spare us from repeating this desperate scenario down the road. I realize that is a harsh thing to say and will not sit well with someone who recently lost their home or job, but on a more global societal scale, I think this is an important point because it is clear to me that those in need depend upon the generosity of those whose lives are more stable, more in tact. Children here and around the world, rely on the fact that there are those who can and will help them rise above their poverty and need.  This country has always been the stable, willing and generous source, for as long as I have been alive. It would be tragic to relinquish that role because of our own greed and selfishness.

As for us in the non-profit space, are there lessons to learned, specific to philanthropy? The answer here, from our perspective is again, “yes.” Just a few lessons that perhaps an advisory firm would be the first to notice:

Don’t let an ongoing donor turn into a line item on the budget.
Do not fail to appreciate ongoing donors because they have established themselves as reliable. Report, communicate, acknowledge and did I mention, report! Every day we meet with donors who express frustration over the fact that in the beginning, they could see the impact of their support with a given charity. But over time, the communication breaks down and the accountability tends to wane. This may go without saying, but in this current environment, we would all do well to take care of existing support rather than trying to generate new donors. Now more than ever, a charity needs to prove its value.

Do not assume your message is clearly understood.
While this applies to the previous issue, it is also different. One of the real challenges in the non-profit world is communicating a relevant message. In an economy where the “casual donor” is disappearing, we can no longer count on small donation based purely on personal relationships who may or may not understand your mission, but give anyway.

 Now is the time for charities to state their case, clarify exactly what it is they do, as well as how they measure results. Like the proverbial mechanic whose car is always broken down in the yard, we in the non-profit space sometimes becomes too preoccupied with mission and fail to take care of our own marketing and messaging needs.

Consider partnerships and joint efforts.
In the for-profit space, mergers and acquisitions, take-over’s and competition are a way of life. Those terms have rarely been applied to non-profit work because we feel so good about what we are doing and after all, it is charity!

I would reexamine that attitude. If there are other organizations that you would be better to partner with, join with or otherwise combine with, do so. So much overhead and administration in the charity space is needlessly replicated. Good intentions are not enough of a qualifier to start a charity and deserve the public trust. When you accept precious donated funds, you have a fiduciary responsibility and if you find your passion has turned into an unwieldy administrative and compliance nightmare, perhaps there is another way you can be part of the solution. Again, a possibly harsh concept but we need to be honest and admit that sometimes passion and even ego can get in the way of better judgment when it comes to charitable efforts.

As we emerge from this difficult period, it is worth asking ourselves, are we more compassionate? Do we care more or less…about those in need? Has the struggle made us tougher, or gentler? Have we become smarter through it all?

Would we actually consider spending less on a car, feeling that perhaps the money could be better used elsewhere? Do we look at the size of a house differently than we did before? Does the family inside matter more than the square footage? Could our recreational budgets be pared down just a bit, in favor of helping someone in need? Could we consider taking our name off the CEO line and providing our passion and talent to an organization that is delivering better results?

These are deep and potentially annoying questions that no one has the right to suggest. They are questions better asked of ourselves, and I am confident that there are those who are asking them. I hope these will be the next generation of leaders that will keep us from a past we do not want to re-visit.

-Rick B. Larsen